A/R Systems Transition & Consulting

Overwhelmed by Your A/R System Transition? We Make it Seamless.

Switching to a new Accounts Receivable (A/R) system can feel like a daunting task. Migrating data, learning new processes, and worrying about system compatibility can distract your team from their core responsibilities – getting you paid.

That's where we come in.

We're experts in A/R system transitions, and we're technology-agnostic. Whether you're implementing Smyyth's Carixa, Sidetrade, HighRadius, Billtrust, SAP, or any other platform, we tailor our approach to ensure a smooth and successful implementation.

Here's how we help you achieve a clean break and a fresh start:

  • Pre-Post Transition Cleanup: We handle the heavy lifting before you go live, tackling credit cleanup, open cash applications, deduction reconciliation, and aging invoice disputes. You start with a clean slate, free from legacy issues that can hinder your new system's performance.
  • Process Optimization: We review and refine your internal A/R processes, maximizing efficiency and ensuring alignment with your new system's capabilities.
  • Data Standardization: We normalize your data, including reason codes and workflows, for seamless integration and improved reporting accuracy.
  • Backlog Elimination: We tackle your backlogs of reconciliation, matching, and collection of deductions, cash, credits, debits, and invoice delinquencies. This frees up your team to focus on current operations and revenue generation.
  • Profit Recovery: We don't just clear backlogs; we recover what you're owed. Our expertise helps you capture profits from deductions and invoice disputes, minimizing write-offs.

Seamless Integration, Dedicated Support

We offer seamless data integration between your old and new systems. Whether it's establishing a dedicated sub-ledger or using scheduled file exchanges, we keep your systems in sync, minimizing disruption.

Focus on your core business, not your system transition. We'll handle the complexities, ensuring a successful A/R transformation that drives efficiency, improves cash flow, and reduces DSO.

Why Choose Us?

  • Industry Expertise: We have a deep understanding of the unique A/R challenges in your industry.
  • Technology Focus: We stay ahead of the curve on the latest A/R technology and automation tools.
  • Data-Driven Insights: We leverage data analytics to identify trends and opportunities for improvement.
  • Effective Change Management: We guide your team through the change process, ensuring a smooth and successful implementation.

Be sure to check out our Clean Slate Team services.

A/R Consulting Services

Optimize A/R with Industry Experts

Through automation and industry best practices, you can significantly shorten your Order-to-Cash cycle, enhance A/R turnover, improve deduction processing, reduce Days Sales Outstanding (DSO), and optimize working capital. Our team of consultants ensures your accounts receivable processes are streamlined, focusing on outcomes that drive profitability while minimizing deduction-related revenue leakage.

  1. Assess and Diagnose:  We analyze your current A/R processes, systems, and performance to identify bottlenecks and areas for improvement. We pinpoint the root causes of any A/R challenges, such as inefficient workflows or inadequate technology.
  1. Design a Tailored Strategy: We develop actionable recommendations to optimize your A/R process, including improvements to workflows, technology, and credit policies. Then we create a detailed roadmap for implementing these recommendations, outlining timelines, resources, and milestones.
  1. Implement and Support: We assist with implementing the recommendations, including configuring software, developing procedures, and providing training and offer ongoing support to ensure a smooth transition and address any challenges.
  1. Evaluate and Optimize: We track and measure the results of the implemented solutions, monitoring key metrics like DSO and CEI and recommend further adjustments to optimize your A/R processes and ensure continued success.

Maximize Impact with Targeted Efforts

Our experts guide you to prioritize impactful work—addressing high-value receivables and meaningful collections activities that “move the needle.” We help you avoid the time-draining focus on “frozen” receivables that consume resources but add minimal value to your bottom line. With our tailored approach, your team can reclaim time and energy to focus on actions that enhance cash flow and profitability.

Revenue leakage due to A/R deductions, supplier compliance penalties, and invoice disputes can quietly erode your profits. These often-hidden costs add up over time, affecting your bottom line without visibility. Our consultants help you identify the sources of these deductions and disputes, streamline compliance, and implement best practices to minimize their occurrence. By proactively managing these areas, we help you preserve revenue, improve supplier relationships, and reduce the costs associated with penalties and disputes. This targeted approach supports healthier profit margins and a more predictable revenue stream.

Clean Slate Team Services

Our Clean Slate Team provides specialized support for organizations needing to resolve aged receivables, credit discrepancies, and deduction backlogs. By offloading these legacy issues to our team, you free up internal resources and prepare your A/R department for future success. We help you start with a “clean slate,” paving the way for efficient, profitable operations and a fresh approach to receivables management. Be sure to check out our Clean Slate Team services.

Improve A/R performance

Our team has deep order-to-cash operating backgrounds with decades of experience, including using accounts receivable software to improve efficiency and deliver better cash flow and profits.

You get practical advice with achievable recommendations to improve financial performance and eliminate root causes of deductions, disputes, and late payments. We also offer the option of a fixed-price accounts receivable optimization diagnostic focusing on quick improvements for better cash flow and profitability.

  • Benchmark performance - identify gaps
  • Review credit, collections, deductions, and cash application
  • Evaluate the process, policy,  systems, and staffing levels
  • Recommend specific solutions
Improve A/R performance

Service Benefits

  • Improve collections and cash flow
  • Control credit risks
  • Match staff priorities to corporate goals
  • Fix root causes of deduction losses
  • Solve root causes of late payments
  • Eliminate manual repetitive work
  • Reduce penalties for billing, shipping, and order errors.

Service Details

If you are considering implementing an accounts receivable automation system – whether our advanced Carixa Cloud Suite or a competitors' A/R software – our team can work with you on a strategic review of your objectives, policies, and processes. This can help set you up to achieve the optimal result from your investment.

We aim to implement quick “wins” as soon as identified, even in the “discovery” phase and throughout the project life cycle, to provide fast and sustainable ROI and establish a sound basis for the longer-term initiatives.

  • Discovery – Review operations by function to identify areas for improvement.
  • Analyze – In-depth analysis of policies, processes, and systems. Benchmarking against best-in-class to assess the potential improvement.
  • Recommend – Synthesize findings for organization, operations, and systems findings with a detailed report, with next steps and ROI.
  • Implement – Get buy-in with a roadmap for resources, systems, processes, and tangible results.
  • Review – Follow up with background monitoring to assure the realization of expected results.

Related Content: Carixa Automated Cash Application Video

Contact us to learn more about how this Carixa module can function independently or as part of a total Carixa Accounts Receivable software solution.

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